Privacy Policy

This is a statement on the processing of your personal data pursuant to the EU’s General Data Protection Regulation (679/2016).

Controller

Codefox Oy
Business ID: 3265031-5
address: Kuusitie 12 D 10, 40950 MUURAME
tel. +358105826000
email address: info@codefox.fi

Communication regarding privacy matters

Aleksi Kallio
tel. +358447767833
email address: aleksi@codefox.fi

We request that data subjects contact the person listed hereinabove for all questions related to the processing of personal data and situations related to the exercising of your rights.

Name of the filing system

Marketing and customer register

Basis and purpose of processing personal data

The legal basis for the processing of personal data is:

  • The consent to the processing of personal data provided by the data subject
  • The contractual relationship between the data subject and controller
  • The controller’s legitimate interest based on the customer relationship between the data subject and the controller
  • Public interest or the exercise of official authority by the controller

The purposes of processing personal data include smooth customer service, marketing and ongoing functionality of the business.

Regular data sources

The personal data to be processed is regularly received from the data subject themselves.

Personal data being processed

The controller only collects personal data concerning the data subjects that is essential and relevant for the purposes explained in this privacy statement.

The following data concerning the data subjects is processed:

  • name
  • email address
  • company name
  • phone number
  • customer lifecycle stage
  • marketing consent
  • contract details
  • email traffic between the data subject and controller

Disclosure of personal data

Personal data will not be disclosed to third parties, unless the law imposes an obligation to do so. Data may, therefore, be disclosed in exceptional cases, such as to the authorities when so required by law.

Transfers of personal data to third countries

Personal data will not be transferred outside of the EU and the European Economic Area.

Retention period for personal data

The controller will process the personal data for one year. At the end of this period, the controller will delete or anonymise the data within one month in accordance with the deletion processes it follows.

The controller may have an obligation to process some personal data belonging to the filing system for longer than stated above in order to comply with the legislation or authority requirements.

Profiling

Personal data will not be used for profiling or other automated decision-making.

Rights of the data subject

Right to request access to personal data

The data subject has the right to receive confirmation regarding whether personal data concerning them is being processed and, if it is, the right to receive a copy of their personal data.

Right to rectification

The data subject has the right to request that inaccurate and erroneous personal data concerning them be rectified. The data subject also has the right to supplement incomplete personal data by submitting the required additional information.

Right to erasure

The data subject has the right to request erasure of personal data concerning them if

  1. the personal data is no longer required for the purposes for which they were collected;
  2. the data subject withdraws their consent which the processing of personal data was based on, and no other legal basis exists for the processing; or
  3. the personal data has been unlawfully processed.

Right to restriction of processing

The data subject has the right to restrict the processing of personal data concerning them if

  1. the data subject contests the accuracy of their personal data;
  2. the processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of its use instead; or
  3. the controller no longer needs the personal data for the purposes of the processing, but it is required by the data subject for the establishment, exercise or defence of legal claims.

Right to object

The data subject has the right to object, on grounds relating to their particular situation, at any time, to processing of personal data concerning them.

The controller shall no longer process the data subject’s personal data unless the controller demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defence of legal claims.

Where personal data is processed for direct marketing purposes, the data subject has the right to object at any time to processing of personal data concerning them for such marketing, which includes profiling to the extent that it is related to such direct marketing.

Right to withdraw consent

The data subject has the right to withdraw the consent they have provided for the processing, without affecting the lawfulness of processing based on consent before its withdrawal

Right to data portability

The data subject has the right to receive the personal data concerning them, which they have provided to a controller, in a structured, commonly used and machine-readable format and have the right to transmit this data to another controller.

Right to lodge a complaint with a supervisory authority

The office of the Data Protection Ombudsman, operating under the Ministry of Justice, is the national supervisory authority for personal data matters. You have the right to bring your case to the supervisory authority if you consider that the processing of personal data concerning you is in violation of applicable law.

Amending the privacy policies

The controller is continuously developing its activities and may therefore be required to amend and update its privacy policies when necessary. The amendments may also be based on changes in the legislation concerning data protection.

If the amendments include new purposes for the processing of personal data or otherwise introduce substantial changes, the controller will provide an advance notification of them and, if necessary, request consent.